General Director Secretary

He is an administrative staff highly skilled, working on implementation of the plans, instructions, arrangement and personal administration affairs in general supervisor and his assistance office, in routine works. Also making assurance on implementation of approved system in general administration office.

The General Director Secretary is acting under the general supervisor for scholarship student office.

1- Preparing schedules and monthly works, particularly for the general supervisor.

2- Preparing weekly plan for the general supervisor.

3- Conservation of general appearance of general supervisor office, and cleanliness and arrangement.

4- Receiving and welcoming general supervisor visitors.

5- Arranging schedules of personal visiting for the general supervisor.

6- Redacting and printing letters and special correspondents for the general supervisor.

7- Saving and maintaining every special files to the general supervisor's office in a way that will ensure its safety and easier located when needed.

8- Collecting and directing incoming box and fax sent to the general supervisor's office, and presenting it to respective, and catalogue office documents.

9- Collecting, directing and sending email letters specialized for the general administration and catalogue the letters.

10- Recording and catalogue the out coming box and fax letters from the general office.

11- Preparing note for meetings and sessions, which the general supervisor is part of it.

12- Preparing not for personal meetings for the general administration or periodic meeting, and coordinating, also prepare every documents subjected to meeting topic.

13- Assisting the general scholarship office in every works not mentioned in this description, based on personal request.

14- Attending and preparing the telecom program concerned with general supervisor's office, and catalogue the phone numbers and addresses.

15- Arranging and cataloguing the incoming internal reports from offices and other department, and also presenting it to the general supervisor and following up his decision about the reports and documenting it in files.

16- Making an assurance that every office systems and electronics are well prepared for work continuously, and calling the maintenance manager in and out of university when needed, and following up their repairing works.

17- Making an assurance of availability of every office materials for the general office and individuals' works in the general office.

18- Directing invitations to the participants in meetings holding by the general supervisor and documenting such in special copies.

19- Writing weekly reports for what has been accomplished, among the delayed one with an explanation the reason and presenting it to the general supervisor.